The Payroll Executive is responsible for the accurate and timely processing of payroll in accordance with statutory obligations, internal controls, and organisational policies. This role ensures compliance with legal obligations, supports budgetary processes, and provides critical payroll-related data for internal and external stakeholders. The Payroll Executive also supports different reporting aspects and reconciliations of employee compensation, analysis of workforce cost drivers and ensures that sensitive data is handled with a high degree of confidentiality and accuracy.

The position holder will work in close coordination with finance, HR, auditors, and external providers playing a pivotal role in maintaining trust in the payroll function, supporting financial planning, and ensuring adherence to the evolving legislative environment.

Key Responsibilities:

• To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the Organization.
• To ensure that all elements of the SMS are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual.
• Administer end-to-end payroll processing for all employees, ensuring the accurate calculation of salaries, benefits, statutory deductions, and taxes in accordance with employment contracts and legal requirements.
• Coordinate and execute year-end payroll activities, including the submission of reports and data to the relevant authorities.
• Maintain up-to-date payroll records and ensure all payroll transactions are properly documented and filed in accordance with audit and data protection standards.
• Ensure compliance with national employment and taxation legislation, social security requirements, and internal payroll policies, identifying and addressing any discrepancies or compliance risks.
• Prepare and submit statutory reports and declarations, including any returns to the National Statistics Office (NSO) and other relevant government bodies.
• Support internal and external audits by preparing and supplying required payroll documentation and reconciliations.
• Analyse monthly allowances and overtime claims, investigating anomalies and ensuring consistency with internal policies and budget allocations.
• Calculate and process Performance Incentive Plans (PIPs), ensuring alignment with HR-approved schemes and accurate reflection in employee payslips.
• Liaise with insurance providers for the administration and reconciliation of health insurance premiums and coverage, processing adjustments and handling reports as required.
• Prepare regular payroll reports and reconciliation schedules for unionised employees, including the timely fulfilment of union reporting and financial reconciliation obligations.
• Support the planning and administration of PECO (Payroll, Employee Costs & Outputs) processes, contributing to workforce cost modelling and reporting.
• Upload payroll-related budget data into SAP and ensure that monthly payroll costs are aligned with budgeted figures. 
• Monitor payroll cost centres and highlight variances for further investigation.
• Collaborate with HR and Finance teams to ensure full alignment on employee compensation matters, benefits administration, and organisational changes affecting payroll.
• Contribute to the maintenance and improvement of payroll systems, identifying opportunities for automation, increased efficiency, or improved data integrity.
• Maintain confidentiality and uphold data protection standards at all times when handling personal or financial information.
• Carry out any other related tasks which may be assigned from time to time.

Qualifications, Experience and Skills

Qualification Required:

A qualification at MQF Level 4 or equivalent preferably in Finance and/or Accountancy.

Desirable:

A qualification at MQF Level 5 or equivalent preferably in Finance and/or Accountancy.

Experience Required:

• At least 2 years’ experience in a similar role.
• Desirable experience in the aviation industry

Skills Required:

• Very good knowledge of local payroll legislation.
• Familiarity with statutory reporting obligations
• Strong analytical and numerical skills with excellent attention to detail.
• Excellent interpersonal skills.
• Ability to communicate at all levels of the organisation.
• Very strong communication skills, both written and oral.
• Able to build strong collaborative relationships especially across functions.
• Strong problem-solving skills.
• Ability to work independently.
• Excellent knowledge of Excel.
• High levels of confidentiality and professional discretion.
• Strong organisational skills.
• Strong time management skills.