Job Description

As a Human Resources Officer, you will play an important role in creating a positive employee experience and ensuring the smooth and effective day-to-day operations of our HR Department. Working as part of a collaborative and supportive HR team, you will be involved in a wide range of HR activities, providing essential administrative and operational support throughout the employee journey, from recruitment and onboarding to ongoing employee support and offboarding.

You will be a valued point of contact for employees, management, and external stakeholders, offering guidance, assistance, and a welcoming, people-focused approach to HR services. Alongside managing your own areas of responsibility, you will work closely with the wider HR team to ensure processes are handled efficiently, accurately, and with care.

This role offers the opportunity to contribute to the continuous improvement of our HR practices, embrace modern HR technologies, and help shape a more efficient, accessible, and employee-focused HR function.

Main responsibilities:

• To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the Organization.
• To ensure that all elements of the Safety Management System (SMS) are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual.
• Manage, update and maintain the human resources information system and all hr records, ensuring it contains accurate personnel information.
• Support management in the administration of various HR processes and activities.
• Update and maintain position profiles.
• Act as a point of contact for internal and external HR enquiries, providing accurate and timely information, guidance, and support, both in person and through the HR ticketing system.
• Support the recruitment and selection process by providing administrative assistance at all stages, from advertising positions to interviews, managing candidate communications, and facilitating the onboarding of new employees.
• Prepare and maintain employment contracts, agreements, official correspondence, and other employment-related documentation.
• Provide administrative support for the performance management system.
• Support and coordinate the training plan and other training activities.
• Manage and coordinate the administrative aspects of the employee offboarding process.
• Act as a point of contact for time and attendance-related matters.
• Substitute other HR staff members as may be required.
• Coordinate and facilitate work permit applications and renewals.
• Prepare and submit employee engagement and termination forms.
• Support the planning, coordination, and execution of HR-related events and initiatives.
• Perform such other related duties as may be assigned from time to time

Position Key Accountabilities

• Safety: Prevent inadvertent or hazardous operation leading to injury or loss of personnel or equipment.
• Quality: Adhere to the established approved standards and processes.
• Delivery: Ensure AMM revision used to create jobcards are as per customer instruction. Delivery of work package (jobcards) without any complication and as per agreed deadline according to the latest Aircraft Slot Plan.
• Cost: Be active in improving work efficiency and use the available time productively.
• People: Be self-motivated and continues to develop oneself.
• 6S: Manage and keep housekeeping of the assigned working area, office and or desk.

Required Skills and Qualifications:

• Preferably an MQF Level 4 qualification or higher in Human Resources
• Preferably at least 1 year experience in a similar role
• Strong interpersonal skills
• Has a sharp eye for detail
• Assertive, courteous, diplomatic and tactful approach
• Highly organised and meticulous
• Strong organisational skills
• Has strong computer literacy skills and well versed in standard computer applications
• Good appreciation of Maltese employment law
• Very strong verbal and written communication skills
• Good listening skills
• Leadership qualities
• Can work well under pressure and dealing with multiple demands
• Has an outgoing personality and enjoys interacting with people
• Able to work independently
• Willingness to extend knowledge