Job Description

The Human Resources Generalist is part of an HR team responsible for providing support in the various human resource functions of the unit, which include recruitment, employee relations, performance monitoring, records upkeep and employee events. This role will be mainly responsible for the execution of important functions in the various areas covered in the HR unit. The HR Generalist will also provide support in specific projects, making sure there is full compliance to legal and quality parameters set by the HR unit.

Main Tasks

• Establish relationships with employees and management, providing employee support with regards to the various HR related matters;

• Responsible for the execution of HR policies and processes - provide assistance and support for the day-to-day HR-related requirements including the upkeep of the company’s HR data system;

• Be responsible for the monthly workings related to payroll and liaise with the necessary payroll providers to ensure that salaries are issued in a timely manner;

• Manage the compilation and collection of necessary documentation required from employees, including the drafting and signing of contracts and orienting new employees to the Company;

• Responsible for the HR induction of new employees and the delivery of the HR related information in the induction day;

• Update HR policies, procedures and internal guidelines and assist in the design and implementation of internal communications;

• Monitor the implementation and compliance of the company’s HR procedures;

• Be actively engaged in the recruitment processes at all levels, including the development of job descriptions;

• Maintain the online talent database and handle the recruitment and selection process, including creation of vacancies, writing job adverts both for internal and external calls, liaising with recruitment agencies and conducting interviews;

• Handle and assist the Human Resources Manager in employee relations and disciplinary procedures as required;

• Take initiatives to establish a positive employer-employee relation and promote a high level of employee morale;

• Engage in the Company’s projects and events, and performing related duties as necessary;

• Prepare periodic reports for management, including employee performance reviews, overtime, attrition rates and banking hours reports as required;

• Perform regular file audits ensuring records database is accurate and up to date;

• To promote a positive Safety Culture and to ensure that Safety and Quality Policy is communicated/promoted and implemented within the Organization;

• To ensure that all elements of the SMS are properly implemented, maintained and continuously improved by fulfilling all SMS related duties and responsibilities as defined in SMS Manual

• Engage in any other task commensurate with the role.

Position Key Accountabilities

• Safety: Ensure that work is performed in accordance with the Safety standards, processes and procedures.

• Quality: To ensure absolute adherence to company standards and truly living SMS and STOP Campaign.

• Delivery: On time delivery with set targets and levels, KPIs, CI.

• Cost: Be active in improving work efficiency of personnel under responsibility.

• People: Be engaged in problem solving, competent at the assigned tasks and keep oneself current.

• 6S: Ensure that all 6S Standards are adhered with at all times in their area / office of responsibility

Position Key Requirements and Competencies

• Preferably an MQF Level 5 qualification or higher in Human Resources, or an equivalent qualification

• Possess a minimum of 4 years of experience working in a similar role;

• Have good knowledge of Maltese employment law;

• Possess excellent communication skills to deal effectively with employees at all levels

• Have an eye for detail and ability to work on own initiative, to tight deadlines and in a fast-paced environment;

• Possess a practical hands-on approach to work

• Have a very good level of written and spoken English and ideally Maltese

• Be proficient in IT, including MS Office applications

• Must be proficient in Maltese and English